Upload attachments for your recipients manually or automatically without a size limit to your private Nextcloud server.


Available for: Basic, Professional & Premium

 

 TABLE OF CONTENTS


Using this feature

Depending on your settings the following dialogs can be started manually, automatically (option to use it or not) or even enforced. The dialogs will be the same, only the way it is being triggered is different. If the setting enforces it, the dialog will start by itself so therefor we will focus on the manual option. 

 

If you want to manually upload attachments, you can go to the Share Files button in your email dialog ribbon. This can be accessed from the “Message” or “Sendent” tab.

 

 

Once the Share Files option is activated a new dialog will appear. 


You can’t go back into Outlook as long as this dialog is still open.


Dialog explanation


1

Attach file(s)

Opens dialog to select the files you want to upload. You choose in between:

  • Local files on your laptop/pc
  • Files that are already on your Nextcloud server
  • Folders that are already on your Nextcloud server 

2

Set password

Adjust the password or generate a new password. 

  • A password is not mandatory, but it will be if the administrator set a password policy. 
  • If you try to upload files when a mandatory password is not set, a dialog will appear to notify you. 

3

Set date 

Choose a specific expiration date or use the default intervals: week, month, year. 

  • An expiration date is not mandatory, but it will be if the administrator set a password policy.

4

Set Share name

Adjust the Share name for your recipient. 

5

Upload

Start uploading all the files.


Share Files configuration

Once all files and settings are set you can start uploading the files. The progress bar shows the status. As you can see below.

After the successful upload of the files you will be taken back to the email where an email template is inserted. This can contain your Share and (if applicable) the password and expiration date. As you can see below.





Professional: With this plan you have the option to adjust the email template in the corresponding location in the add-in settings or server settings. This can be set in the Share Files snippet.


You can adjust the default insert location of the email template within your email. Check out the Settings chapter.